About e-Reception Book

e-Reception Book is a digital visitor management system that allows for quick secure check-in's with real time data

Updated over a week ago

How e-Reception Book works

A key part of any visitor management system is the ability to capture visitors’ information and their sign in/out times. When a visitor signs in, the system creates a visitor entry.

Think of this entry as the record of their visit: It contains all of the required visitor’s information, including sign-in and out times, their name, company, signed legal documents and more. Entries appear on the dashboard in real time as soon as they check-in.

You can also create invites for visitors with the pre-registration feature. Pre-registration lets you send invite emails, alert your team of expected guests and speed up sign-in.

Visitors key features

Visitors isn’t just for collecting visitor’s names and email addresses—it helps streamline the whole front desk experience with robust features to make your team more efficient.

Host notifications

With host notifications, the system will alert your team members when their guests arrive.

On the iPad, visitors simply select who they’re here to see. Then, e-Reception automatically alerts their host via their preferred notification method, either email or the Companion App.

Document signing

The system makes it simple for visitors to review and sign your legal documents (such as an NDA or House Rules). You can either write fully customisable text or upload a PDF of a document you already have, and your visitors will sign digitally on the iPad when they arrive.

Staff login

You can easily check-in and out staff via the system, which gives an accurate time-sheet for all staff members. It also gives you a real time fire list, so you can see exactly who's on site at any given moment.  

Visitor photos

The system can capture a photo of your visitors during sign-in using the iPad’s front-facing camera. Quick access to visitor photos can prove invaluable in the case of a security incident or emergency.

How to get started

  1. To get started with e-Reception Book, sign up for your 14-day free trial.

  2. Complete the guided account setup steps.

  3. Download the 'e-Reception Book - Visitor app' from the iPad App Store.

  4. Pair your iPad to your account.

  5. Start checking in visitors

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