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Staff QR Codes

Learn about how to utilise the Staff QR codes feature

Updated today

Overview

The Staff QR Codes feature allows employees to check in and out by scanning a unique QR code, providing a quick, contactless, and secure method for recording attendance. This streamlines access, reduces reliance on manual entry, and ensures accurate tracking of staff movements across the site..


How to generate QR codes staff

Single Employees

To generate a QR code for a single staff member, follow the steps below:

  1. On your dashboard, navigate to Directory > Employees

  2. Click the three dots next to the name of your selected staff member

  3. Click Generate QR

  4. Click Generate

Multiple Employees

To generate QR codes for multiple staff members, follow the steps below:

  1. On your dashboard, navigate to Directory > Employees

  2. Click the three dots next to the name of a staff member

  3. Click Select

  4. Select the additional staff members you wish to include

  5. Click Generate QR Codes on the right-hand side

All Employees

To generate QR codes for all staff members, follow the steps below:

  1. On your dashboard, navigate to Directory > Employees

  2. Click the three dots next to the search bar

  3. Click Generate QR Codes


How to download QR codes for staff

Single Employees

To download a QR code for an individual staff member, follow the steps below:

  1. On your dashboard, navigate to Directory > Employees

  2. Click the three dots next to the name of your chosen staff member

  3. Click Download QR Code

The QR code can then be found in the Notifications section at the top of your dashboard

Multiple Employees

To download QR codes for multiple staff members, follow the steps below:

  1. On your dashboard, navigate to Directory > Employees

  2. Click the three dots next to the name of a staff member

  3. Click Select

  4. Select the additional staff members you wish to include

  5. Click Download QR Codes

All Employees

To download QR codes for all staff members, follow the steps below:

  1. On your dashboard, navigate to Directory > Employees

  2. Click the three dots next to the search bar

  3. Select Select All

  4. Click Download QR Codes


How to send QR codes to staff

Single Employees

To send a QR code to a staff member, follow the steps below:

  1. On your dashboard, navigate to Directory > Employees

  2. Click the three dots next to the name of your selected staff member

  3. Click Send QR Code

Multiple Employees

To send QR codes to multiple staff members, follow the steps below:

  1. On your dashboard, navigate to Directory > Employees

  2. Click the three dots next to the name of a staff member

  3. Click Select

  4. Select the additional staff members you want to include

  5. Click Send QR Codes

All Employees

To send QR codes to all staff members, follow the steps below:

  1. On your dashboard, navigate to Directory > Employees

  2. Click the three dots next to the search bar

  3. Click Send QR Codes

Once done, all staff members will receive an email containing their QR code.


How to check in and out using staff QR codes

Once QR codes have been sent via the dashboard, staff members will receive an email containing their QR code. This QR code can be used for both check-in and check-out. Please see the video below to see what this email will look like:

To see how your staff members can use their QR codes to check both in and out, please watch the video we have provided below:

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