Overview
The "Dashboard Check-In" feature lets you use the e-Reception Book dashboard to check visitors, staff, and offsite visitors (e.g., students and residents) in and out without using the iPad. This is especially useful when the iPad isn't connected or offline, but check-ins and check-outs for visitors, staff, and students are still needed.
How to check in/out using the dashboard
For Visitors
To check in visitors via the dashboard, follow the steps below:
On the dashboard, navigate to Dashboard >Check In/Out
Select Visitor
Enter the Visitor Name
Select the Category, enter the required details
Click Confirm, then Check-In
For Employees
To check in employees via the dashboard, follow the steps below:
On the dashboard, navigate to Dashboard > Check In/Out
Select Staff
Search the staff list and select the Employee
Click Check-In
For Students (Late Arrival/Early Leave)
To check in visitors via the dashboard, follow the steps below:
On the dashboard, navigate to Dashboard >Check In/Out
Select Student
Enter the Student Name and enter the required details
Click Confirm, then Check-In/Check-Out
For Sixth Form Students
To check in visitors via the dashboard, follow the steps below:
On the dashboard, navigate to Dashboard >Check In/Out
Select Sixth Form
Enter the Student Name and enter the required details
Click Confirm, then Check-In/Check-Out
For Residents
To check in visitors via the dashboard, follow the steps below:
On the dashboard, navigate to Dashboard >Check In/Out
Select Resident
Enter the Resident Name and enter the required details
Click Confirm, then Check-In/Check-Out
Benefits of Dashboard Check-In
No Devices Needed:
One of the primary benefits of Dashboard Check-In is its device-free approach. Visitors, staff, and students can effortlessly check in and out without relying on physical devices like iPads or kiosks. This streamlined process simplifies the visitor experience and reduces reliance on additional hardware, making check-in more accessible and efficient for all users.
Personalised Reception:
Dashboard Check-In enables your receptionist to deliver a tailored and friendly welcome to each visitor. It allows your receptionist to greet guests by name, recall their previous visits, and offer assistance that meets their needs. This level of personalisation creates a warm and inviting atmosphere, making visitors feel valued and fostering a sense of belonging.
Reducing Physical Contact:
In a time when cleanliness and safety are crucial for all businesses, Dashboard Check-In helps by decreasing the number of touchpoints around the workplace. Visitors won't have to use shared devices, which lowers the chances of spreading germs and makes the environment safer for everyone.
Improved Reporting:
The dashboard produces informative reports and analytics regarding visitors, staff, and students. These reports offer valuable insights into visitor behaviour, peak activity times, and other critical data. This information can guide your decision-making processes and assist in resource allocation.
Real-Time Updates:
The system updates in real-time, giving receptionists instant access to the most current information about who is in the building. This enables better security and response in emergencies. In critical situations, having instant access to accurate occupancy data allows for swift and well-informed actions, ensuring the safety and well-being of everyone in the building.