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Before & After School Student Check-In

Allow students to check in for breakfast clubs, after-school clubs, interventions and other supervised sessions using Custr.

Overview

The Before & After School Student Check-In feature allows schools to record attendance for activities that take place outside the normal school day.

Whether you’re running a breakfast club, homework club, sports practice or intervention session, Custr provides a simple way to record attendance while maintaining an accurate view of which students are currently on site.

Attendance is recorded in real time and can be viewed from both the Dashboard and the Evacuation View.

Please note: Before & After School attendance is managed entirely with Custr and is not written back to your school' MIS.

How the Day Is Structured

The check-in options displayed on the iPad automatically change throughout the day based on the session times you configure.

A typical school day is divided into three periods:

Before School

Example: 7:30am – 9:00am

Students are presented with any available Before School sessions, such as:

  • Breakfast Club

  • Morning Supervision

  • Revision Sessions

  • Intervention Groups

  • Study Club

School Day

Example: 9:00am – 3:00pm

During the normal school day, Before & After School sessions are hidden.

Instead, students are presented with:

  • Late Arrival

  • Early Leave

This ensures attendance is recorded using the appropriate workflow during the school day.

After School

Example: 3:00pm onwards

Students are presented with any available After School sessions, such as:

  • Homework Club

  • Sports Clubs

  • Music or Drama

  • Detention

  • Intervention Sessions

  • Fixtures

  • Team Training

Example Timeline

A typical configuration may look like this:

7:30am – 9:00am

Breakfast Clubs & Before School Sessions

↓

9:00am – 3:00pm

Late Arrivals & Early Leavers

↓

3:00pm onwards

After School Sessions

The iPad automatically changes between these workflows based on your configured session times.

How Students Check In

When a student checks in:

  1. Search for and select their name

  2. Select the required Before or After School session

  3. Complete any configured questions

  4. Attendance is recorded immediately

Students can only check into one session at a time.

The attendance record includes:

  • Student name

  • Session attended

  • Date

  • Check-in time

Checking Out

Students can also be checked out of Before & After School sessions if required.

However, many schools choose to allow the system to manage this automatically.

For example, when the configured school day begins, students who were checked into a Before School session can be automatically checked out as the system switches to the Late Arrival & Early Leave workflow.

This helps reduce administration while ensuring attendance remains accurate.

Session Questions

Each Before or After School session can have its own questions.

For example:

  • Collection arrangements

  • Medical information

  • Consent confirmations

  • Additional notes

Questions can be configured as:

  • Mandatory

  • Optional

Different sessions can have completely different question sets, allowing each activity to collect the information it requires.

Attendance & Reporting

Attendance is recorded in real time and is available throughout Custr.

Staff can view attendance using:

  • Dashboard

  • Evacuation View

  • Attendance Reports

Reports and filters can also be used to view attendance for individual sessions.

This allows schools to quickly identify which students attended a particular club or activity.

Using with MIS Integration

If your school uses MIS Integration:

  • Students can be selected from your imported student directory.

  • Student records remain synchronised with your MIS.

Before & After School attendance is not written back to your MIS.

Using Without MIS Integration

MIS Integration is not required to use this feature.

Without an MIS connection, students can still search for and enter their name, and attendance will be recorded within Custr.

Keeping Your App Up to Date

Before & After School sessions require the latest version of the Custr iPad app.

If your iPad is running an older version, students may only see:

  • Late Arrival

  • Early Leave

If your configured sessions are not appearing, first ensure the iPad has been updated to the latest version.

Setting Up Sessions

To create a Before or After School session:

  1. Navigate to Configuration → Settings

  2. Select Students

  3. Choose Before School or After School

  4. Add a new session

  5. Configure the session details

  6. Save your changes

Once configured, the sessions will automatically appear during the appropriate time period.

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Important Notes

  • The iPad automatically changes between Before School, School Day and After School workflows based on your configured session times.

  • Students can only check into one Before or After School session at a time.

  • Attendance records include the selected session, date and check-in time.

  • Different sessions can have different questions.

  • Students can be checked out manually, or schools can use the automatic workflow when the school day begins.

  • Before & After School attendance is managed entirely within Custr and is not written back to your MIS.

  • The latest version of the Custr iPad app is required for Before & After School sessions to appear.

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