e-Reception Book

About e-Reception Book

e-Reception Book is a digital visitor management system that allows for quick secure check-in's with real time data.

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Download the e-Reception Book App

How to download the application onto your iPad, via the Apple App store

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Log into the dashboard

The e-Reception Book dashboard offer real time data of exactly who's on site.

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Link your device with your dashboard

Learn how to pair an iPad to your e-Reception Book account, to work as your visitor sign-in system.

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Enabling Guided Access

Guided Access limits your device to a single app and lets you control which features are available.

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How to upload your NHS Site QR code to the system

A quick guide on how to upload your site QR code to be displayed on the tablet

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How to enable Pre-Approved Visitors on a category.

A quick guide to show how to enable pre-approved visitors for a category.

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How to update the e-Reception Book app

A quick guide on how to update to the latest version of the e-Reception Book App.

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How to enable Feedback / Rating

A quick guide to show how to turn on the feedback feature

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How to turn on Building Capacity Mode

A quick guide on how to turn on a feature that monitors visitor and staff numbers on site.

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How to access the Fire Escape list on the Dashboard

A quick guide to demonstrate how to open the fire escape on your online dashboard

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How to turn on/off Staff Photo Capture

A quick guide on how to enable staff photo Capture

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How to Print Visitor Badges

A short guide on how to connect the Brother printer and eReception Book to printer visitor badges

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How to view staff photos

A quick guide on how to view staff photos that have been captured

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How to enable a visitor to Pre-Fill their details from an Invite

A quick guide on how to turn on Visitor Pre-Fill feature

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How to download the Static QR code and Poster

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How to enable NHS Test & Trace feature

A quick guide to show how to turn on the NHS Test & Trace feature, which will display your site QR code on the tablet

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How to view your feedback

A quick guide to show you how to view your feedback scores on the dashboard

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How to create an Invite

A quick guide on how to create an Invite in the system, so a visitor is recognised on arrival.

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How to Archive Employees

A description of how to archive single and multiple employees from the staff list

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How to turn on your Dynamic QR

Quick guide to show how to turn on the Contactless QR check in, by activating the Dynamic QR code.

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How to enable a feedback to a category

A quick guide to show you how to set a category to ask for feedback when a visitor checks out

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How to create custom fields alerts

A quick guide on how to create field alerts for answers given to questions on check-in

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How to create Static QR codes

Quick guide to show how to use the Contactless QR check in, by creating Static QR codes.

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How to create feedback questions

A quick guide on how to create fields to be completed when visitors check out

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How to allocate a custom field to a staff check in/out

A quick guide to show how to assign a custom field to a staff check in/out

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How to enable an Employee to create Invites

Quick guide to show how an Employee can be set to have access to the create invites

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How to allocate a custom field to a category

A quick guide to show how to assign a custom field to a category

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How to set an Employee as a Fire Marshal

Quick guide to show how an Employee can be set to have access to the Fire Escape View

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How to create custom fields

A quick guide to show how to build custom fields for a category

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How to locate your external login page

A short guide to see how to view your individual external login page details.

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How to Check-in and out staff member (via the dashboard)

A detailed step by step on how to use the dashboard check in/out for staff

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How to Check-in and out a visitor (via the dashboard)

A detailed step by step on how to use the dashboard check in/out for visitors

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How to set an Employee as an Administrator

A quick guide to show how you can switch an Employee to an Administrator

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How to edit an Employee's details

A quick guide on how to update an employee's information

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How to access the Fire Escape list on the iPad

A quick guide to demonstrate how to open the fire escape on your iPad device

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How to upload Employees

Guide to add employee to your e-Reception Book account

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How to Reconnect your iPad

If you iPad is not connected to the internet, follow these steps

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How to upload Pre-Approved Guests

Guide to add Pre-Approved Guests to your e-Reception Book account

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Can I stop the staff and visitor notification emails?

Article to explain how turn off emails to your visitors.

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Does the e-Reception Book work offline?

The e-Reception Book can work offline even if the WiFi drops out.

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Can I connect more than one iPad device?

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How to edit Pre-Approved Guest's details

A quick guide on how to update a Pre-Approved Guest's information

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Does the e-Reception Book work on Android devices?

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NHS Test & Trace QR Capture

A quick guide on a feature that allows you to display your sites NHS Test and Trace QR code

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Real-time Dashboard

A detailed look at the new changes we have made to online dashboard

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Static QR Code Poster

This allows you to print a branded poster of your Static QR code

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Staff Photo Capture

The feature enables you to capture staff photos on both Check in and out.

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Branding

You can fully customise the look and style for your eReception Book home screen.

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Feedback

A feature that allows you to capture feedback when visitors are checking out from the system

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Custom Field Alerts

A feature that allows notifications to be sent to employees based on the answer given.

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Automatic Data Retention

A feature that allow you to set your required Data Retention period.

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Contactless QR Check In

A contactless way for visitors to check in by scanning a QR code on their smartphone camera

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Fire Escape View

A feature which is critical in assisting with building risk assessment, shows an accurate list of exactly who is on site.

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My Employees

A place to add a full employee list, so that they can sign in as staff members and receive visitors as a host.

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Rota

A way to schedule staff hours across a weekly rota

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Employee Roles

A guide to show the different roles that can be assigned to employees

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Visitor Pre-Fill

This feature allows your visitors to pre-fill their details before the invite date to speed up their check-in

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Building Capacity Mode

A quick guide on a feature that allows you to monitor exactly the number of people of site.

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QR Smart Check-In

A description for how your visitors and staff can easily check-in and out using the a QR code scanned on the iPad

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Devices

A way to see the devices you have linked with your dashboard

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Custom Fields

A guide to show how you can ask any question to either staff or visitors as they check in and out of site

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Dashboard Check-in

A contactless way to check visitors and staff in via the online dashboard

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Invites

A way to pre-register visitors which speeds up the check in time, perfect for meetings and interviews

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Attendance

A view that shows employee/staff attendance information which can be downloaded

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Categories

This is a professional feature which allow you to set which questions are asked when a visitor checks in.

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Pre-Approved Guests

You can upload or add a list of Visitors who come to site regularly to speed up their check-in

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Attention feature

Display important warnings and messages to visitors upon arrival

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Students

A log of Students that are currently being pulling from your MIS

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3.2.0

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3.1.1

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3.1.0

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3.0.3

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3.0.2

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3.0.1

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3.0.0

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2.7.2

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2.7.0

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2.6.3

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2.6.2

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2.6.1

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2.6.0

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2.5.2

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2.5.1

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2.5.0

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2.4.3

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